Reservation Process
To reserve the Executive Conference Center, employees must:
- Complete the Conference Center Reservation Request Form.
- Submit the request as early as possible, preferably at least 1 -2 months prior to the event date.
- Await confirmation from the Events team before announcing or promoting the event.
Important: Submission of a request form does not guarantee a reservation. Reservations are not confirmed until approval has been provided.
Information Required
Requestors must complete the reservation form and provide:
- Requestor name and department
- Event title and purpose
- Date and time of the event
- Expected attendance
- Room setup requirements
- Audio/visual needs
- Catering requirements (if applicable)
- Special accommodations or support needs
Room Setup and Technology
If room setup changes or technology support are required:
- Requests should be included in the reservation form.
- Additional setup requests submitted less than three business days before the event may not be accommodated.
- The requestor is responsible for testing presentations and materials before the event begins.
Catering and Refreshments
If food or beverages will be served:
- All catering arrangements must comply with company policies.
- The requestor is responsible for coordinating catering deliveries and cleanup unless other arrangements have been approved.
- Please see below for estimated catering costs
Cancellation and Changes
If an event is canceled or rescheduled, the requestor must notify the Facilities/Administrative team as soon as possible.
Room Responsibilities
Event organizers are responsible for:
- Ensuring the room is left clean and organized.
- Removing any event materials, signage, or personal belongings.
- Reporting any equipment or facility issues immediately.
Questions
For assistance with reservations, room availability, or event support, please contact Allison Kim or Isabel Butler.
Large Conference Center Reservation Request
Thank you for your interest in reserving the Large Conference Center at the Home Office. To request use of the space, please complete the reservation form below. All requests are reviewed based on availability, event type, and business priorities. A reservation is not confirmed until you receive approval.
Conference Center Reservation Form:
Rounds - Capacity 72
Theater - Capacity 150
Food Estimates
High End – Hot Buffets | Low End – Pastries | |
Breakfast | $25-$30 | $10-$15 |
50 People | $1,250 – $1,500 | $500 – $750 |
100 People | $2,500 – $3,000 | $1,000 – $1,500 |
150 People | $3,750 – $4,500 | $1,500 – $2,250 |
High End – Hot Buffets | Low End – Boxed Lunches | |
Lunch | $45-$60 | $15-$20 |
50 People | $2,250 – $3,000 | $750 – $1,000 |
100 People | $4,500 – $6,000 | $1,500 – $2,000 |
150 People | $6,750 – $9,000 | $2,250 – $3,000 |
High End – Hot Buffets/Stations | Low End – Passed Apps | |
Happy Hour (Food) | $50 – $75 | $25-$30 |
50 People | $2,500- $3,750 | $1,250 – $1,500 |
100 People | $5,000- $7,500 | $2,500 – $3,000 |
150 People | $7,500 – $11,250 | $3,750 – $4,500 |
Happy Hour (Bartender) | Hourly Rate $50-90 per hour | |
Usually a 3-4 Hour minimum | ||
Mixologist can run $150-$300 per hour | ||
Total | High End (Breakfast & Lunch) | Low End (Breakfast & Lunch) |
50 People | $3,500 – $4,500 | $1,250 – $1,750 |
100 People | $7,000 – $9,000 | $2,500 – $3,500 |
150 People | $10,500 – 13,500 | $3,750 – $5,250 |
High End (Breakfast, Lunch & Happy Hour) | Low End (Breakfast, Lunch & Happy Hour) | |
50 People | $6,000 – $8,250 | $2,500 – $3,250 |
100 People | $12,000 – $16,500 | $5,000 – $6,500 |
150 People | $18,000 – $24,750 | $7,500 – $9,750 |
Directions
Driving
From Virginia (general directions):
- Take I-66 East or I-395 North toward Washington, DC, depending on your starting location.
- Continue toward downtown Washington and follow signs for Foggy Bottom/GWU.
- Exit onto 23rd Street NW or Pennsylvania Avenue NW, depending on your route.
- Proceed to K Street NW.
- Travel east on K Street to 2121 K Street NW.
- The building is located between 21st Street NW and 22nd Street NW, in the Foggy Bottom business district.
From Maryland (general directions):
- Take the most direct route to I-495 (Capital Beltway) and head toward Washington, DC.
- Connect to I-270 South, Baltimore-Washington Parkway (MD-295 South), US-50 West, or another major route leading into downtown Washington, depending on your starting location.
- Follow signs for Downtown Washington and continue toward the Foggy Bottom area.
- Exit onto local streets such as 23rd Street NW, Pennsylvania Avenue NW, or Constitution Avenue NW, as directed by your route.
- Proceed to K Street NW.
- Continue to 2121 K Street NW, located between 21st Street NW and 22nd Street NW in the Foggy Bottom business district.
Metro
The closest Metro station is Foggy Bottom-GWU (Blue, Orange, and Silver Lines).
Directions from Foggy Bottom–GWU Metro Station
Walking Directions (approximately 5 minutes / 0.2 miles):
- Exit the Foggy Bottom–GWU Metro Station via the 23rd Street NW and I Street NW exit.
- Walk north on 23rd Street NW toward K Street NW.
- Turn right onto K Street NW.
- Continue east for approximately two blocks.
- 2121 K Street NW will be on your right, between 21st Street NW and 22nd Street NW.
Directions from Farragut West Metro Station to 2121 K Street NW, Washington, DC 20037
Walking Directions (approximately 10 minutes / 0.5 miles):
- Exit Farragut West Metro Station and head west on I Street NW.
- Walk toward 22nd Street NW.
- Turn left onto 22nd Street NW and continue south for one block.
- Turn right onto K Street NW.
- Walk west on K Street NW to 2121 K Street NW.
- The building will be on your left between 21st Street NW and 22nd Street NW.
Parking Options
2033 K St NW Garage (1009 21st St NW Entrance)
- Address: 1009 21st St NW, Washington, DC 20036
- Distance: Approximately 1-minute walk
- Rates: Starting at approximately $14–$15 for short-term parking
1999 K St NW Garage (1059 20th St NW Entrance)
- Address: 1059 20th St NW, Washington, DC 20036
- Distance: Approximately 2–3 minute walk
- Rates: Starting at approximately $12.99
2001 L St NW Garage
- Address: 2001 L St NW, Washington, DC 20036
- Distance: Approximately 3-minute walk
- Rates: Starting at approximately $12.99
2120 L St NW (Gelman Building Garage)
- Address: 2120 L St NW, Washington, DC 20037
- Distance: Approximately 3-minute walk
- Rates: Starting at approximately $20+
Hotel Information
There are several hotel options that are within walking distance.
- Hyatt Place Washington DC/Georgetown/West End
- The Melrose Georgetown Hotel
- Hilton Garden Inn Washington DC/Georgetown Area
- The Westin Georgetown, Washington DC
- The Ritz-Carlon, Washington, DC
Info on Reserving the Rooftop and 6th Floor
- Please contact either Allison or Tammy to check the availability of the rooftop and 6th floor of the office building.
- They will be able to verify availability and request a reservation as needed.
Events Team
Cheryl Foley
Director, Marketing & Communications
cfoley@nibs.org
Isabel Butler
Marketing Coordinator
ibutler@nibs.org
Tammy Rice
Operations Manager
trice@nibs.org
Allison Kim
Operations Administrator
akim@nibs.org